ROTARY DISTRICT 6450 ANNUAL MEETING
Per the Bylaws of Rotary International District 6450
2.03 Annual Meeting. The Annual Meeting of the District is the formal annual business meeting of the District. The Board shall establish the time or place for the Annual Meeting. It shall send to the Members written or electronic notice of the time and place of the Annual Meeting at least 45 before the date of the meeting. All resolutions to be submitted to the Annual Meeting shall be originated by a Member Club, the District Governor, the District Governor-Elect, the District Governor-Nominee or the Board. All resolutions shall be reviewed by the Board for recommendation to the Annual Meeting.
2.04 Voting at Annual Meeting.
2.04.01 Delegates. Each Member Club shall select, certify, and send to the Annual Meeting at least one delegate. Any Member Club with a membership of more than 25 shall be entitled to one additional delegate for each additional 25, or major fraction thereof, of its members. Such membership shall be determined by the number of members in the club as of the date of the most recent semi-annual payment which proceeds the date on which the vote is to be held. However, any Member Club whose membership in RI has been suspended by the board of RI shall not be entitled to any delegates. Each delegate must be a member of the club. A delegate must be present at the Annual Meeting to vote.
2.04.02 Voting Procedures at Annual Meeting.
(a) Delegates Only. The following issues shall be voted on only by delegates: (1) the election of the District Governor-Nominee; (2) the election of a member of the nominating committee for RI Director-nominee; (3) the composition and terms of reference of the nominating committee for District Governor-Nominee; (4) the election of the District’s Representative and Alternate Representative to the Council on Legislation; and (5) the decision as to the amount of the District dues, if presented. For the election of the District Governor-Nominee, all votes from a Member Club with more than one vote shall be cast for the same candidate. (b) Members in Good Standing. Every member of a club who is present and in good standing, whether or not a delegate, shall be entitled to vote on all other matters submitted to a vote at such Annual Meeting. However, any delegate shall have the right to demand a poll upon any matter presented to the Annual Meeting. In such cases, voting shall be restricted to delegates.
2.04.03 Quorum. With respect to votes by delegates at the Annual Meeting, 50% of the Member Clubs must be represented for a quorum.
2.05 Special Meetings. The Board may call a special meeting of the Member Clubs. The Board shall send written or electronic notice of the time and place of any special meeting at least 10 days before the date of such special meeting.
2.06 Business of the Annual Meeting. Subject to the restrictions set forth in Section 2.04, the business that may be conducted at the Annual Meeting shall include:
2.06.01 Election of the District Governor-Nominee, the District’s Representative and Alternate Representative to the Council on Legislation, and the District’s member to the Nominating Committee that selects a Director- nominee of RI;
2.06.02 Consideration of any amendments to the Articles of Incorporation or Bylaws that are properly submitted;
2.06.03 Consideration of all resolutions that have been properly submitted; and
2.06.04 Other business as shall properly come before the Annual Meeting.